2019-2020 Lake Fees - Please remember that fees were due July 1, 2019 and must be paid before members will be able to use the park. Payments can be made at the main office using cheque or debit, or cheques can be mailed to the office. We are now setup for E-Transfer auto deposit - please send transfers to email@example.com and be sure to include; Address and Last Name in memo section. No security question or answer is required.
Lake Sundance Survey! We want to hear from you! Survey deadline is October 7, 2019!
As your elected Volunteer Board, we are always working to improve programs and services to our lake community. Each year we produce fun family events and consider capital projects that will benefit our community. We have created a survey that will allow you to give feedback about your lake experience, and to give opinions about various projects being explored by our Board. The results will help focus our limited volunteer resources and funds in the areas considered to be of most value to our membership. When completing this survey, we hope you will consider not only what is best for your household now and in the future, but also what is in the best interest of our entire lake community. Members that are on our email list have received a survey via email. Please note that only 1 survey was sent out per household. If your household isn’t signed up for electronic notices and you would like to fill out a survey, please send your name, Sundance address and email address to firstname.lastname@example.org and a survey will be sent to you.
Be part of shaping the future of our lake! Please share your feedback and ideas by completing the survey (only 1 survey per household).
We also hope to see many of you at our AGM/Town Hall Meeting on Thursday October 17, 2019.
Lake Sundance Board of Directors
Fish Stocking - October 11 at 1pm and October 12 at 1pm
Have you ever wondered how our fish get from the fish hatchery truck into the lake? Come watch how it's done! We will be stocking the lake at 1pm on October 11 and October 12.
Annual General Meeting - October 17, 2019 at 7pm
The next annual general meeting will be held at 7:00 p.m. on Thursday October 17, 2019 at the lake. Financial Statements will be available from the office a few days prior to the meeting. They will also be available at the meeting.
Notice of Annual General Meeting
October 17, 2019 at 7:00 p.m.
Sundance Lake Residents Association Ltd, 63 Suncrest Way SE
- Call meeting to order
- Verification of a quorum
- Approval of minutes from the AGM on October 18, 2018
- President’s Message
- Financial Review
- Discussions Arising out of Financial Statements
- Approval of Financial Statements
- Appoint Lockhart LLP as auditors for 2019-2020 year
- Amendments to the Articles of Association (attached as Schedule “A” to this agenda)
- Nominations of Scrutineers
- Resignation of Board of Directors
- Nominations for New Board Members
- Short Introductory Speeches of Nominees (maximum of 2 minutes each)
- Election of New Board of Directors
- General Question Period While Ballots Are Being Counted
- Thank You and Adjournments
The Board of Directors have considered the desirability to amend the Articles of Association of the Company (See Schedule “A”). The Board of Directors are recommending that the Articles be amended to accomplish:
a) Staggered two year terms for the Board of Directors in order to enhance continuity on the Board;
b) Allow for electronic notices to Members. Mail out notices are currently required under the Articles of Association. The Board of Directors believe having an electronic option allows the Association the flexibility to communicate to members in a much more efficient and effective manner, while at the same time reducing costs.
Proposed amendments to the Articles of Association of Sundance Lake Residents Association Ltd.
1. Article 35 be and is hereby amended by added the following thereto:
“Notwithstanding the foregoing, at the 2019 Annual General Meeting, one half of the directors elected at such meeting shall be elected for a two year term and the remaining half of the directors elected shall be elected for a one year term. In the event that there is an uneven number of directors being elected at the 2019 Annual General Meeting, then the additional director shall be elected for a two year term. At the 2020 Annual General Meeting and each subsequent Annual General Meeting, the directors elected to replace the retiring directors shall be elected for two year terms. At the 2019 Annual General Meeting, those directors having the greater number of votes shall be elected for a two year term until the positions of directors to be elected for a two year term are filled.”
2. Section 68 and 69 be deleted and replaced with the following:
“68. Any notice may be served by the Company on any Member as follows:
(a) by personally serving same;
(b) by sending it by regular mail addressed to such Member at the address of the Member as same appears in the books of the Company, or if no address is given therein, to the last address of such Member known to the secretary;
(c) by electronic transmission to the electronic address of a Member if such an electronic address has been provided to the Company and same appears in the books of the Company; or
(d) if no address or electronic address is known to the secretary, a notice posted at the business office of the Company shall be deemed to be proper service.
Any notice sent by mail shall be deemed to have been served on the day on which it is mailed and any electronic mailing shall be deemed served on the day on which the electronic mailing was effected by the Company.
69. Any notice or document delivered in accordance with paragraph 68 shall, notwithstanding that such Member be then deceased and whether or not the Company has notice that such Member is deceased shall be deemed to have been duly served unless and until the Company is notified of a new address for notice by the heirs, executors or administrators of the estate of such deceased Member.”
Pumpkin Patch - Saturday October 19 from 1-3pm
5 little pumpkins sitting on the gate.....come and join us before it’s too late! Participants will venture around the park in a scavenger hunt and then pick their perfect pumpkin from our pumpkin patch. The event starts at 1pm and runs until 3pm. Participants (and their parents) are encouraged to dress up in their favorite Halloween costume and join in on the costume parade at 2pm. We will have hot chocolate available (please bring your own “to go” mugs to help us reduce waste).
This event is limited to kids aged 1-10 and tickets are $3 per member child. Tickets will be available for purchase through the lake office starting September 19th. Tickets must be purchased in advance and only a limited number of tickets will be available. Initially, members will only be able to purchase tickets for their own children. If tickets are still available as of October 5th, then members will be able to purchase up to 4 guest tickets, at a cost of $5/guest child. Registration forms will be available at the office. Wristbands will be provided at the time of registration.
Fishing Updates - Great news! Lake Sundance was tested for Whirling Disease last fall and the test results were negative! As a result, we have updated the catch limits for Rainbow Trout. Residents are now able to keep 1 Rainbow Trout per home per day, up to a maximum of 2 Rainbow Trout per home per year.
Smoke-Free Park & Lake - Lake Sundance is now a smoke-free and vape-free zone. Thank you for your cooperation.
Alcohol - We have had problems with members and guests bringing alcoholic beverages into the park. We would like to remind everyone that we have a "zero tolerance" policy and alcohol and drugs are strictly prohibited in the park, on the lake and on lake access walkways.
Water Quality - The Board has hired a Limnologist to work with us on understanding issues related to weeds and algae.
Day Lockers - There are day use lockers in both the clubhouse and the south washrooms. Users will need to bring their own locks.
Whirling Disease - Whirling Disease affects salmonid fishes, including trout, and has been found in many locations in Alberta and in the Calgary area. It can be transmitted through spores that attach to equipment used for swimming, paddling, boating, and fishing. Please help stop the spread of Whirling Disease by making sure that any boats, fishing gear, water toys and life jackets that you will be using on multiple water bodies are cleaned of all debris, washed and drained. Please also allow your equipment to dry for a minimum of 24 hours before using it on a new body of water.
- Members under the age of 18 may take 3 guests (Non-Sundance residents) into the facility.
- Adult members are permitted up to a maximum of 12 guests per household per day.
- If you have 12 or fewer guests you must sign them in at the gate.
- Groups of 13-30 guests/household must be pre-approved by management and guest lists must be submitted to the office at least 3 business days prior to the function. Guest lists not submitted within the specified time period will not be accepted.
- Guests cannot be admitted until the member has entered the park.
- Members must be present in the park at all times while their guests are using the facility.
- Members and their guests must enter the park using the same entrance.
- Members are responsible for their guests at all times.
- The SLRA reserves the right to limit the number of guests and to refuse guests access to the park.
- Residents eligible for membership cannot be signed in as guests.
Fun Facts - Click here to read some fun facts about Lake Sundance
Volunteers Needed to Help with Events
Our Social Committee is working hard to bring some new and entertaining events to our lake, but some of our future events are ambitious and will require a "network of community volunteers" to make them a success. Your involvement in our community events is critical! If you or someone in your family can volunteer a little bit of time during these events please fill out the electronic form at the bottom of this page and check the box "I am interested in volunteering at upcoming events. Please add me to your list of potential volunteers." Signing up to be part of our "network" does not mean you are committed to helping out for a given event. It just means that your name will be in our volunteer bank, and if we are in need of volunteers then you will receive notice of what is happening and what we need. Volunteering is completely optional. Volunteers that donate a minimum of 5 hours of their time per year will be invited to "Volunteer Appreciation Night". Thank you in advance from the Social Committee!!
-If you would like to receive notices about upcoming events at the lake via email, please fill out the form below.
-Have you signed up for electronic notices but aren't receiving them? Please make sure you add us to your address book so the emails aren't being rejected as "spam". Don't forget to notify us if your email address changes.
-We are currently investigating the possibility of sending future annual invoices out via email. Not only would this be more environmentally friendly, but it would be much more cost effective as well. We would like to start collecting your email addresses for this purpose so please fill out the form below.
Other Happenings at Lake Sundance
Fitness and Mind/Body Classes - Mona Power will be offering Fitness, Yoga and Pilates classes for the fall season. Click here for more details.